Convocatoria

Comité organizador

Normas
de participación

Memorias

Librerías

Español

Under the watchword Reading means growth, the 13th Havana International Book Fair will be dedicated to outstanding Cuban intellectual Carilda Oliver Labra, winner of the National Award for Literature, and will have Germany as Guest of Honor. The Fair will be held at San Carlos de La Cabaña Fortress, a beautiful cultural and tourist center in the Cuban capital facing the Bay of Havana.

Participants
All entities linked to the world of publishing, authors, editors, distributors, booksellers, printers, literary agents, multimedia producers, journalists and other professionals may participate in the Fair.

Key Dates and Hours
On Thursday, February 5th, 2004, the Fair will be open to professionals, from 10 a.m. to 6 p.m., at which time the Inaugural Ceremony will take place in San Francisco Square, at the mentioned fairgrounds. The Fair will be open to the public from Friday, February 6th, through Sunday, February 15th, from 10 a.m. to 8 p.m. The Children's Pavilion will have activities every day from 10 a.m. to 6 p.m., starting on Saturday, February 7th. Exhibitors should enter the exhibit area 30 minutes before opening time and remain in it until 30 minutes after closing. During the hours that the Fair is open to the public, exhibitors and those whom they employ should remain at their stands to serve the public.

Stands
Exhibitors may either rent modular stands of at least 6 square meters in size or rent space (minimum size: 28 square meters) and put up their own stands. If you choose this second option, you must send your plans to the Organizing Committee (OC) for its approval before November 30th, 2003. Your design must fit in the rented area without obstructing passageways or other spaces in the pavilion. The maximum height at the front is 2.8 meters. The OC reserves the right to establish restrictions on and to limit the use of audiovisual means that annoy those at adjoining stands and/or adversely affect the use of the public areas. Rented spaces may not be ceded or sublet to third parties, nor may exhibitors swap areas, without the approval of the OC. The OC will provide security personnel for the pavilions, but each exhibitor will be responsible for his own stand while the area is open to the public and in the periods when the stands are being put up and taken down.

Along with the registration request, each exhibitor should send in the following: 

The entities which rent space in the exhibition area will have priority in reserving space for book launchings in the Fair´s General Program. Exhibitors should submit before November 30th, 2003, for the approval of the OC, their programs of talks, press conferences, awards, presentations, book launchings and other activities within the Fair´s General Program which they consider beneficial for their participation. Any publications that violate authors' and/or publishers' copyrights, clandestine or pirate editions and those which are habitually rejected by international practice and by Cuban laws which are in effect may not be exhibited, launched, sold or promoted.

Contracting and Payment Procedures
Registration requests must be sent to the OC prior to October 30, 2003, along with 50 percent of the total rental fee for the required space. The rest of the fee must be paid before November 30, 2003.  Exhibit space may be reserved upon registration by paying US $110.00 per square meter If you make your full payment before November 30, you will benefit from a discount which makes the fee US $100.00 per square meter. If you rent space only (minimum: 28 square meters), it will cost US $80.00 per square meter. Payment may be made by bank transfer in any convertible currency, except US dollars, through a bank agency whose central offices are not based in US territory, as follows: Banco Internacional de Comercio, S.A. (BICSA), 20 de mayo y Ayesterán, Plaza de la Revolución, Ciudad de La Habana, Cuba, to the order of INSTITUTO CUBANO DEL LIBRO, Account Number 32101210600. A copy of the bank transfer documents should be sent to the OC within 72 hours via fax (537-333441).

The rental fee includes:

Foreign exhibitors will be provided with competent Cuban personnel to assist or represent them in direct sales to the public, in line with Cuban legislation now in effect.

If an exhibitor should decide to give up the space he has contracted or to rescind the contract, the OC will reimburse him as follows:

The nature of the exhibitor's participation and all of his rights and duties are set forth in the contract that is signed by the exhibitor and the OC. The OC will dispose of the space requested by any exhibitor who does not meet his payment obligations or who does not occupy it within the established time period.

Customs Regulations
Ediciones Cubanas, which is the official representative of the OC for everything related to customs procedures and the transportation of goods, will handle all customs procedures, at the expense of the exhibitor, for getting the goods from the port/airport to the Fair's warehouse and for reexporting the goods, for donations to Cuban institutions and nationalizations after the Fair is over. The goods will be handled through a customs transit system (transportation of goods from Cuban Entry Customs to the Fair Customs House). Goods imported on a temporary basis must pay US $40.00 for each customs transit. This includes merchandise imported as accompanying luggage to be exhibited at the Fair and of a temporary nature. In  this case, the services of a customs agent should be solicited to formalize the documents of goods declaration in customs transit. In those cases in which customs fees are due, they will be a percentage of their declared value, according to their origin, as follows:

No customs duty will be charged on advertising materials brought in by an exhibiting entity, with no commercial value, except for food and liquor, which must pay 20% ad valorem. To withdraw, market or reexport materials exhibited in the stand, the exhibitor must present documents stating that he has paid all of the expenses he has incurred. Exhibitors who wish to donate goods after the Fair should do so by means of documents that can be presented to the pertinent authorities. Without these documents, the beneficiary will not be able to claim the above mentioned donation. At the conclusion of the Fair, the exhibitor will have 30 calendar days in which to remove his goods through customs. If he fails to do so, the goods will be declared legally relinquished to the Cuban authorities within 48 hours after that deadline-a decision to which there will be no administrative recourse.

Assembling and Dismantling Stands
Stands should be put up between 8 a.m. on Monday, February 2nd, and 6 p.m. Wednesday, February 4th. Each exhibitor may occupy his stand on presentation of a stand ASSEMBLY AUTHORIZATION issued by the Attention Center. Stands should be dismantled between 9 a.m. Monday, February 16th, and 6 p.m. Wednesday, February 18th. All personnel who work in the assembly and dismantling of the stands should wear the corresponding credentials.

Services for Exhibitors
The Fair has an Attention Center in San Carlos de La Cabaña Fortress to provide exhibitors, professionals and guests with information, accreditation, payment, customs and warehouse services; rental of furniture, equipment, lighting, halls and other items; and provide hostesses and translators.

Accreditation
Participants will receive their credentials in the Attention Center starting at 9 a.m. on Monday, February 2nd. The number of credentials to which exhibitors are entitled depends on the size of the space rented, but they may acquire additional credentials for US $10.00 each. Professionals who wish to participate in all of the Fair's activities may also obtain credentials for US $10.00 each. Up to 4 credentials will be issued for assembly and dismantling, according to the dimensions of the stands.

Sending of Publications, Advertising and Other Materials
Materials to be used in the 13th Havana International Book Fair should be sent between January 6th and February 3rd, 2004, to: 13th Havana International Book Fair, Empresa de Comercio Exterior de Publicaciones Ediciones Cubanas, Obispo 527 Altos, Habana Vieja, CP 10100, Ciudad de La Habana, Cuba, Tel: (537) 863-1989 and 33-8942, Fax: (537) 33-8943, E-mail: edicuba@cubarte.cult.cu  / tania@edicuba.cult.cu / transp@edicuba.cult.cu.

If materials arrive either before or after that period, exhibitors may have to pay extra storage and handling fees or risk confronting problems in getting their materials to the fairgrounds on time. The following information and documents are required for getting materials through customs:

Transportation
Transportation rates for taking the goods from the port/airport to the Fair's warehouse:

Security
Each exhibitor should fill out a form listing the goods that he is bringing to the fairgrounds for use in his stand during the Fair.  When the Fair is over, he should have the list checked and confirmed at the Attention Center before presenting it at the exit so he can remove his goods.

Insurance
Goods may be partially or entirely insured or reinsured by Seguros Internacionales de Cuba, S.A. (ESICUBA), Calle 1era esq C, Vedado, Plaza de la Revolución, Ciudad de La Habana, Cuba. Tel: (537) 551512/13, 551624/25, Fax: (537) 551457, E-mail: arnaldo@chsic.get.cu / ventas@esicuba.cu. Those interested should contact ESICUBA directly or through the OC, providing detailed information about the goods to be insured.

Hotel Reservations
The OC has designated the Cubanacán Travel Agency as the Official Tour Operator for the 2004 Fair, which can be contacted directly at: Acuario Hotel, Hemingway Marina, Tel:(537) 332224 through 26, Fax:(537) 332220, e-mail: com.eventos4@viajes3.cha.cyt.cu / com.eventos2@viajes3.cha.cyt.cu or through the Organizing Committee: Calle 15 No. 602, e/ B y C, Vedado, Plaza de la Revolución, Tel: (537) 833-6034 / 832-8829, Fax: (537) 333441, e-mail: cclfilh@icl.cult.cu / agelat@cubarte.cult.cu

En el 2004
la feria estuvo dedicada a
Carilda Oliver Labra




Personalidades invitadas

Cultura invitada

Mapa

Expositores

Libros
que se presentan

La Feria
en otras ciudades